Application Process

Step 1.  Fill in an application before the deadline:

B.C. Institutions:  Students may apply directly to the institution or use EducationPlannerBC:

This service allows a student to apply to several institutions using a common form.  Students will be asked to create an account using their Personal Education Number and pay an application fee for each school applied to.

Ontario Institutions:  B.C. students must apply on-line through the Ontario Universities Application Website:

It is recommended that BC students apply by mid November . Rank your university choices.   It is also recommended that you submit official hardcopies of your grades to your choice post secondary institutions in Ontario.

Alberta Institutions:Use the on-line application service

All Other Institutions:  Varies – please check their website.

Step 2.  Send Additional Information:

Broad Based Application (BBA), Supplemental Application, Resumes, Portfolio etc.  These requirements often have seperate deadlines – please check carefully.

Step 3.  Register & check University Student Service Centre Portals:

Grade 12 students who have applied to a university/college for entry in Sept. are reminded to regularly check the institution’s secured student service website/portal for new messages. Many sites require students to use the Identification Number that was noted on their confirmation letter along with a password.  These sites contain important details regarding:  admission offers, course pre-requisites, registration, deadline dates, contact information, grades, etc.


Local Institutions Student Services Portals:



Kwantlen (mykwantlen) –

Langara (mylangara) –

UVic –

Douglas –


Step 4.  Grades/Transcripts.

NEW! StudentsTranscripts Service (STS). Please note that the PSI “Choices” form is no longer available and replaced by the StudentsTranscripts Service (STS). Students need their PEN number to register.
The Ministry of Education has just launched the StudentTranscripts Service (STS), a new online application for students to view their marks, scholarships and transcripts, and send transcripts to post-secondary institutions and third parties.
To access the service, visit the Ministry of Education’s Order Transcripts and Certificates website at and follow the instructions found there.
  1. Register for a BCeID (a BC Government account that provides you with access to B.C. Government online services)
  2. Register for the StudentTranscript Service using your BCeID
  3. Log in to your StudentTranscripts Service using your BCeID.
  4. Follow the steps in order to have transcripts sent electronically to post-secondary institutions. 
*Note: Some Post Secondary institutions may require your grade information earlier than available through this process.   Ensure you are familiar with each institution’s requirements regarding grade submission.  If required, order an official hardcopy transcript from the main office ($5.00 per transcript).
Questions/concerns regarding ordering your official documents. Email:  be sure to include your name, birth date, Personal Education Number (PEN).


Step 5.  Self Report In-Progress or Final Grade 11 and 12 Marks:

On-line via university portals or send “Official“ Transcripts.  Some schools require students to self-report early in the year while others want students to wait for their 2nd term grades.  As well, some schools may not provide a self-reporting option at all and require “Official” Transcripts to be mailed at certain times throughout the year. Students must  check with each instutions’s specific requirements.

Step 6.  Offers – Accept or Decline.

Conditional offers begin arriving after all necessary documents are received.  They are time sensitive and don’t forget to pay the deposit.

Step 7.  Watch out for Course Registration dates.

Post-secondary Institutions will usually inform students via email as to the date and time they will be allowed to register for their courses.

NOTE: Students who are unsure about course planning can also register for Course Planning/Registration Workshops for the institution you plan on attending. Check the institution’s  website for dates and times. Some institutions have on-line tutorials as well.